Powerful Modules for
Complete School Management
Every module is purpose-built for Kenyan schools and integrates seamlessly with the rest. From student admissions to financial analytics, Elimika covers every aspect of school administration in one unified platform.
Explore Every Module in Depth
Each module is designed to solve a specific administrative challenge while working together as a unified system. Discover exactly what each one offers.
Student Management
Manage the entire student lifecycle from admission to graduation. Elimika handles student registration, class allocation, transfers between schools, and maintains comprehensive student profiles. Track daily attendance with mark-by-class or mark-by-student modes, generate class lists and attendance reports, manage alumni records, and generate professional student ID cards themed to your school colours.
Key Features
- Online and manual student admissions with document uploads
- Class and stream allocation with capacity management
- Daily attendance tracking with SMS alerts to parents
- Detailed attendance reports with daily, weekly, and term views
- Student transfers with complete record migration
- Alumni tracking and class list generation
- Printable student ID cards with front & back, school-themed colours, QR code, photo, and emergency contacts
Staff Management
Maintain complete records for all staff members including teachers, administrative personnel, and support staff. Track employment history, qualifications, TSC registration numbers, and contract details. Monitor staff attendance with check-in/check-out tracking, organize staff by categories, and generate detailed attendance reports for administration and board meetings.
Key Features
- Comprehensive staff profiles with qualification tracking
- TSC registration number and employment history records
- Daily staff attendance with check-in/check-out logs
- Staff categories for organized record management
- Detailed staff attendance reports
- Role-based system access and permission assignment
Academic Manager
A complete academic management solution designed specifically for Kenya's dual curriculum landscape. Configure terms, exams, and subjects through dean settings. Teachers enter marks via dedicated mark entry pages with subject allocation verification. Generate report cards, spreadsheet analysis, and grading configurations for both CBC rubric-based and 8-4-4 percentage-based systems.
Key Features
- Dean settings for terms, subjects, and exam configuration
- Exam marks entry with teacher-subject allocation verification
- Subject allocation to classes and individual students
- CBC rubric-based grading (EE, ME, AE, BE descriptors)
- 8-4-4 percentage grading with rankings and class averages
- Spreadsheet analysis and report card generation
Online Classes
Bring your classroom online with Elimika's integrated e-learning platform. Conduct live video conferencing sessions powered by Jitsi where teachers can share screens, present content, and interact with students in real time. Create and distribute homework assignments digitally, allow students to submit their work online, and grade submissions within the platform.
Key Features
- Live video conferencing with Jitsi integration
- Homework assignment creation and distribution
- Online submission and grading workflow
- Screen sharing and interactive presentations
- Revision materials library with past papers and notes
- Student engagement and attendance monitoring
Library Manager
Digitize your school library operations with complete book inventory management. Catalog books with ISBN, author, category, and shelf location. Track book issues and returns with due date management, handle reservations, manage overdue fines, conduct stocktaking exercises, and track new acquisitions. Generate comprehensive library usage reports for administration.
Key Features
- Book inventory with ISBN, category, and shelf tracking
- Issue and return tracking with due date management
- Book reservations and fine management
- Stocktaking and acquisitions tracking
- Overdue book alerts and automated reminders
- Library usage reports and analytics
Finance & Fees
Streamline your school's financial operations with integrated M-Pesa fee collection, automated invoicing, and comprehensive financial reporting. Parents receive M-Pesa STK Push prompts directly on their phones through Safaricom's Daraja API, and payments are automatically reconciled against student fee balances. Manage government allocations, track expenses, generate payment vouchers, and produce detailed financial reports.
Key Features
- M-Pesa STK Push fee collection via Safaricom Daraja API
- Automated fee invoicing and receipt generation
- Government allocations and expense tracking
- Payment voucher management
- Fee balance tracking with automated SMS reminders
- Financial reports in PDF and Excel formats
Pocket Money
Manage student pocket money accounts with a secure digital wallet system. Parents can deposit funds into their child's account, and students can make withdrawals as needed. Every transaction is logged with a complete audit trail, making it easy for parents and administrators to track spending and account balances at any time.
Key Features
- Individual student pocket money accounts
- Deposit and withdrawal management
- Complete transaction history per student
- Balance tracking and account statements
- Parent-accessible account overview
- Financial reporting for pocket money operations
Payroll
Automate your school's entire payroll process with built-in support for all Kenyan statutory deductions. Elimika calculates PAYE based on current KRA tax bands, processes NSSF Tier I and Tier II contributions, computes SHIF (formerly NHIF) at the correct 2.75% rate, and handles Affordable Housing Levy deductions. Configure custom allowances and deductions, generate professional payslips, and produce master payroll reports.
Key Features
- Automated PAYE calculation with current KRA tax bands
- NSSF Tier I and Tier II contribution processing
- SHIF (Social Health Insurance Fund) at 2.75% of gross
- Affordable Housing Levy (1.5% employee + 1.5% employer)
- Custom allowances, deductions, and tax reliefs
- Professional PDF payslips and master payroll reports
Inventory & Procurement
Track your school's assets and supplies with a complete inventory and procurement management system. Register suppliers, create purchase orders, process invoices, and record goods received notes (GRNs). Monitor stock levels in real time with low-stock alerts, track item movements, and generate procurement reports for budget planning and accountability.
Key Features
- Supplier registration and management
- Purchase order and invoice processing
- Goods received notes (GRN) tracking
- Real-time stock management with low-stock alerts
- Item categories and location tracking
- Procurement reports for budget planning
Transport
Manage your school's transport operations from route planning to vehicle fleet management. Define transport routes with pickup and drop-off points, assign vehicles and drivers to routes, and track fuel consumption with cost analysis. Generate fuel cost reports in PDF format for administrative review and budget planning.
Key Features
- Route management with pickup and drop-off points
- Vehicle fleet management and driver assignment
- Fuel consumption tracking with cost analysis
- Fuel cost reports with PDF export
- Student-to-route mapping for billing and safety
- Vehicle maintenance and inspection logging
Communications
Keep parents, teachers, and staff informed with powerful bulk communication tools. Send SMS messages to all parents instantly through integrated SMS API, including automated exam result notifications that pull directly from the grading module. Email communications complement SMS for detailed announcements and document sharing. View complete SMS and email history with delivery tracking.
Key Features
- Bulk SMS to parents with delivery reports
- Automated exam result SMS after grading
- Class-specific or school-wide message targeting
- Email communications for announcements
- Complete SMS and email history logs
- SMS credit management and usage tracking
System Settings
Configure and manage every aspect of your school's system. Set up your school profile with logo and details, manage class structures (forms and streams), control user accounts with granular role-based permissions, perform database backups, and review comprehensive audit trails of all system activity for security and compliance.
Key Features
- School profile configuration with branding
- Class and stream management
- User management with role-based permissions
- Granular role and permission configuration
- Database backup and restore
- Complete audit trail of all system activity
All Modules at a Glance
Every module works together seamlessly. Click any module with a dedicated page to learn more.
Get All Modules in One Platform
Stop juggling multiple systems. Elimika gives you everything in one place — student management, academics, finance, payroll, online classes, and more. Get started for free with all modules unlocked.
No credit card required. Full access for 1 week. Free training included.