Question 1

What is Elimika School Management System?

Accepted Answer

Elimika is a cloud-based school management system built since 2009 for Kenyan schools. It supports both CBC and 8-4-4 curricula and provides 12 integrated modules for student management, academics, finance, payroll, library, transport, and more. Free for schools under 100 students; Premium plans (KES 2,500 per month) for larger schools, with a one-school-term free trial.

Question 2

Who can use Elimika?

Accepted Answer

Elimika is designed for Primary Schools, Secondary Schools, Junior High Schools, and TVET institutions across Kenya. Any school administrator, principal, or institutional head can register their school.

Question 3

How do I get started?

Accepted Answer

Simply click 'Register School For Free' and fill in your school details. Your login credentials will be sent to your email immediately after verification. No credit card required.

Question 4

Is my school's data safe?

Accepted Answer

Yes. We use industry-standard security measures including encrypted connections (HTTPS/TLS), hashed passwords, role-based access control, and multi-tenant data isolation. Each school's data is completely separated from other schools.

Question 5

What is included in the Free plan?

Accepted Answer

The Free plan gives you access to core modules including student management, academic management, staff management, online classes, and communications for up to 200 students. When you need premium features like Finance & Fees, Payroll, or want to manage more students, you can upgrade to Premium or One-Off at any time.

Question 6

What is the difference between Premium and One-Off Purchase?

Accepted Answer

Premium is a recurring subscription (monthly or annual) that includes all features, regular updates, and ongoing support. The One-Off Purchase is a single payment that gives you lifetime access to all features. With One-Off, you do not pay any recurring fees. However, if you need custom changes or new features developed specifically for you, those would be charged separately.

Question 7

Is there a setup fee?

Accepted Answer

No. There are no setup fees, no hidden charges, and no credit card required to get started. We believe in transparent pricing.

Question 8

How do I pay? Do you accept M-Pesa?

Accepted Answer

Yes, we accept M-Pesa payments via Lipa na M-Pesa. You can also pay via bank transfer. Our team will provide payment details when you are ready to subscribe or purchase.

Question 9

Can I switch plans later?

Accepted Answer

Yes. You can upgrade from Free to Premium, or switch from Premium to One-Off at any time. Contact our team to arrange the transition.

Question 10

Does Elimika support both CBC and 8-4-4 curriculum?

Accepted Answer

Yes. Elimika fully supports both the CBC (2-6-3-3-3) and legacy 8-4-4 curriculum systems. Schools transitioning to CBC can manage both systems simultaneously, with dedicated report card templates, grading rubrics, and assessment tools for each curriculum.

Question 11

How does the CBC grading system work?

Accepted Answer

The CBC uses four broad descriptors: Exceeding Expectations (EE), Meeting Expectations (ME), Approaching Expectations (AE), and Below Expectations (BE). Each is subdivided into two levels, creating an 8-point scale from EE1 (8 points) to BE2 (1 point).

Question 12

Can parents view report cards online?

Accepted Answer

Yes. With Elimika, parents can receive report cards via SMS notification and view detailed assessments. Each report shows performance levels, strand progress, and teacher comments.

Question 13

What national exams does CBC have?

Accepted Answer

Under CBC, the national assessments are: KPSEA (Kenya Primary School Education Assessment) at Grade 6, KJSEA (Kenya Junior Secondary Education Assessment) at Grade 9, and KCBE (Kenya Certificate of Basic Education) at Grade 12.

Question 14

How does M-Pesa integration work?

Accepted Answer

Elimika connects to Safaricom's Daraja API to enable Lipa na M-Pesa (STK Push) for fee payments. When a parent pays, the system sends an M-Pesa prompt to their phone. Once confirmed, the payment is automatically reconciled against the student's fee balance.

Question 15

Can we send fee reminders to parents via SMS?

Accepted Answer

Yes. Elimika can send automated SMS fee reminders to parents showing outstanding balances, due dates, and payment instructions. Bulk SMS can be sent to all parents, specific classes, or individual students.

Question 16

Does Elimika support fee structures for different terms?

Accepted Answer

Yes. You can configure fee structures per term, per class, and per fee category (tuition, boarding, transport, lunch, etc.). The system automatically calculates balances and tracks partial payments.

Question 17

What statutory deductions does Elimika handle?

Accepted Answer

Elimika automates all Kenyan statutory deductions: PAYE based on current KRA tax bands, NSSF Tier I & Tier II contributions, SHIF (Social Health Insurance Fund at 2.75%), Affordable Housing Levy (1.5%), and HELB loan repayments.

Question 18

Can Elimika generate P9 forms and payslips?

Accepted Answer

Yes. Elimika generates professional PDF payslips for each employee and annual P9 tax deduction certificates required for KRA tax returns, as well as NSSF and SHIF remittance reports.

Question 19

What browsers does Elimika support?

Accepted Answer

Elimika works on all modern browsers including Google Chrome, Safari, Firefox, and Microsoft Edge. It is also fully responsive and works on tablets and mobile phones.

Question 20

Can I export my data?

Accepted Answer

Yes. You can export data in CSV format from most modules. You can also request a full data export by contacting our support team at support@elimikasasa.co.ke or WhatsApp +254 702 683 707 or 0715 694 916.

Question 21

Is there a mobile app?

Accepted Answer

Elimika is a progressive web application (PWA) that works seamlessly on mobile browsers. You can add it to your home screen for an app-like experience. A dedicated mobile app is on our roadmap.

Frequently Asked Questions

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Pricing & Plans

Academics & CBC

Finance & Fees

Payroll

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